You can have as many signatures and as many Electronic Business Cards as you want, so you can create multiple signatures for a variety of purposes, such as business, family communications, and more. So when you use HTML, you know that what you send is what the recipient will see. By default, when you select either of the options that allow formatting (HTML or Rich Text), the message is sent in HTML format. It is also the best format to use when you want to create messages that are similar to traditional documents, with various fonts, colors, and bullet lists. HTML This is the default message format in Outlook. Outlook also automatically formats meeting and task requests and messages with voting buttons so that these items can be sent intact across the Internet to other Outlook users, regardless of the default format of the message. Outlook automatically converts RTF formatted messages to HTML by default when you send them to an Internet recipient, so that the message formatting is maintained and attachments are received. RTF supports text formatting, including bullets, alignment, and linked objects. Outlook Rich Text format (RTF) You can use RTF when sending messages within an organization that uses Microsoft Exchange however, we recommend that you use the HTML format. It also doesn't support pictures that are displayed directly in the message body, although you can include the pictures as attachments. Plain text doesn't support bold, italic, colored fonts, or other text formatting. You can set Outlook to open messages that you receive in plain text format only. Plain text This is a format that all e-mail applications support. Microsoft Office Outlook 2007 supports three message formats: Now add the URL you took from Google Maps, and click OK.These options are not available if you use plain text as your default message format. Select the address in your Outlook signature and click the link icon like before.To add a clickable local address – find your business on Google Maps and hit the “Directions” button > then copy the URL from the address box.You can set it up so that when clicked on, it brings up Google Maps navigation. If you run a brick-and-mortar business you can also gain from making your address clickable. Instead of adding a URL, like before, I entered the phone number with the prefix “tel:”, like this – “tel:1-800-800-800”.In the example image I made the telephone number clickable by adding a special kind of hyperlink. Now enter the URL you want the text to link to, and hit OK.Then click the link icon on the right-hand side of the tool strip.

To add a hyperlink to your Outlook signature, select any text with your cursor(when text is selected it should have a grey background).Use only 1 font for your entire signature, otherwise, it will look messy.

Set your name in Bold and your job title in Regular, to give slightly more importance to your name.

Use 1 font size for your contact details (12-14px is good), and use 1 bigger font size for your name and job title (2-3px greater than the text for your contact details).

Choose 1 color (preferably one of the colors you use for your brand).

To change font type – select any text and click the Font type dropdown, try some options till you find your fit.

To change the text size – select the text then click the Font Size dropdown menu and try different sizes till you feel you’ve reached the best balance.

To change the color of any text in your signature, all you need to do is select it with your cursor and click the Color dropdown menu > then pick your color, or click More colors (at the bottom of the panel) to choose a custom color.

You can edit your Outlook signature to make it look more organized and give it a clear visual hierarchy, by setting different colors and font sizes for the most important information.

Microsoft outlook email signature with logo